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Delivery Challan Generator

Create a delivery challan to send goods when you aren't issuing a tax invoice — for job work, supply on approval, transfers between your own branches, or goods sent for repair. Add the consignor and consignee, the items with HSN codes and quantities, choose the purpose, and download a ready-to-sign PDF.

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How to use the Delivery Challan Generator

  1. Enter your business (consignor) and the receiver (consignee), with GSTINs if registered.
  2. Choose the purpose of transport.
  3. List the goods with HSN codes and quantities. Turn on value and GST if the goods are being sent for supply.
  4. Download, print three copies and sign them.

When a delivery challan is used instead of an invoice

  • Job work: sending material to a job worker for processing and getting it back.
  • Supply on approval or sale-or-return: the customer decides later whether to buy.
  • Transfers between your own branches or warehouses.
  • Quantity not known at removal, such as liquid gas supplied by measure at delivery.
  • Repair, testing or exhibition, where ownership doesn't change.

Note

A delivery challan doesn't replace a tax invoice for a sale. If goods sent on approval are accepted, issue a tax invoice with the Invoice Generator.

What a GST delivery challan should contain

  • A serial number of up to 16 characters, unique for the financial year, and the date.
  • Name, address and GSTIN (if registered) of the consignor and the consignee.
  • HSN code, description and quantity of the goods.
  • Taxable value, and the tax rate and amount where the goods are being transported for supply to the consignee.
  • Place of supply for inter-state movement, and a signature.

Prepare it in three copies: the original for the consignee, the duplicate for the transporter and the triplicate for your records. An e-way bill may also be needed when goods above the notified value move by road, even without an invoice.

Your data stays with you

Everything you type stays in your browser and is saved on this device only. Nothing is uploaded to our servers.

Worked example

Fabric sent to a job worker for stitching

  1. Purpose: Job work
  2. 200 m fabric, HSN 5208, value shown for records
  3. GST off — no sale is taking place

Challan DC-014 travels with the goods; the stitched garments come back under the job worker's own challan

Important notes

  • Rules on job work (including time limits for bringing goods back) are detailed; check them with your accountant if you send goods out regularly.

Frequently asked questions

Is a delivery challan the same as an invoice?

No. A delivery challan records the movement of goods without a sale, or before the sale is final. A tax invoice is issued when a taxable supply is made.

Is GST charged on a delivery challan?

No tax is collected on the challan itself. Where goods are transported for supply, the challan shows the value and tax for reference, and the tax is charged on the invoice.

Do I need an e-way bill with a delivery challan?

Often, yes — an e-way bill is linked to the movement of goods, not only to sales. Check the threshold and exemptions for your case on the e-way bill portal.

Sources and review

Last reviewed on by the BizToolsIndia editorial team. Official references:

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